Policies

Signed contract is due at booking.  This is to book the event date and to ensure that my services will be used as stated throughout the planning process and/or day of coordination.

Complete and Partial Planning Package Payment Structure:

A deposit in the amount of $100 is due with the signed contract to secure your wedding date.  All payments are non-refundable.

Payment Structure:

Payments are due according to contract.

Checks, cash and Venmo are accepted forms of payment. 

Mileage, Other Travel and Hotel Fees:

+A mileage fee, at the IRS rate of 54.5 cents per mile, will be added to the final bill for travel to venue(s) more than 45 miles one way from my zip code of 98045.

+Any toll, ferry, airfare, or other travel-related expenses will be billed to the client at the conclusion of the event.

+If the venue(s) is more than 60 miles one way from my zip code of 98045, and the rehearsal dinner is the night before the event and/or I need to be at the venue by 9 am the day of the event, a hotel room fee will be added to the final bill, or a hotel room can be booked directly by the client(s).

+If your wedding is in the evening (starting at 4 pm or later), travel is more than 60 miles one way from my zip code of 98045 and clean-up is added onto your package, a hotel room fee will be added to the final bill for the wedding night or a hotel room can be booked directly by the client(s).

+If a hotel room is booked by Cassie Renae Events, LLC, the hotel room rate will not exceed $200 + tax and fees, per night, without prior approval.

+Weddings that require overnight stays will incur a one-person per diem charge.  This rate covers meals and travel incidentals. The rate will be based on the location of the venue.  To give an idea of possible cost, the current full day rate for King County is $74 per diem.  Travel days are billed at 75% of the IRS per diem rate. This includes travel days for any meetings/venue visits prior to the wedding and travel to the venue for the wedding events.   This will be billed at the conclusion of the event.

+Extra meetings and planning outside of your package are billed at $40 per hour, to be billed at the conclusion of the event.

Conditions

+My role is that of a Planner and/or Coordinator.  The couple will make the final selections of all vendors and I will help implement those selections.

+Cassie Renae Events, LLC will not be responsible for any vendor(s) agreements with the couple.  I will do my best to make sure your event unfolds as planned in coordination with all vendor(s), but I will not be held responsible if vendor expectations are not met as agreed upon between the couple and vendor(s).

+Cassie Renae Events, LLC will not sign any vendor(s) contracts for the couple.

+Cassie Renae Events, LLC will not pay for any rentals or vendor(s) packages.

+Cassie Renae Events, LLC will not be responsible for any vendor(s) fees including, but not limited to: additional charges, date change or cancellation fees, and late payment fees.

+Anyone representing Cassie Renae Events, LLC will be provided a meal, if working an event longer than 5 hours.  Number of meals required will be given to the couple in time for final catering head counts.

+It is the couple’s responsibility to provide Cassie Renae Events, LLC with contact names, telephone numbers, email addresses and any timetables for all vendor(s) involved in the wedding day no later than 14 days prior to the wedding.

+It is the couple’s responsibility to inform Cassie Renae Events, LLC of any change(s), in writing, as soon as the change(s) take place.  Cassie Renae Events, LLC will not be held responsible for any change(s) made by the couple and/or vendor(s) if Cassie Renae Events, LLC is not notified of the change(s).

+The couple understands that any last minute changes can impact the quality of the wedding and that Cassie Renae Events, LLC is not responsible for these compromises.

+Cassie Renae Events, LLC will use professional judgment with vendors when taking action in regard to changes, weather, tardiness, non-performance, etc. based on the situation, time limitations and your wishes.

+In the event that a couple is forced to change the date of their wedding for any reason, including Acts of God, every effort will be made by Cassie Renae Events, LLC to transfer services to the new wedding date.  If Cassie Renae Events, LLC is unavailable to provide services on the new wedding date, Cassie Renae Events, LLC will be released from all contractual obligations and shall in no way be held responsible or liable for non-performance.  

+The couple gives permission to Cassie Renae Events, LLC to use any photographs of them, the wedding ceremony and reception setting, etc. for my website for promotional use only.  The photographer’s name will be listed with the photos (if applicable).

Assistants

If Cassie Renae Events, LLC determines an additional assistant(s) is required for your wedding, qualified personnel will be contracted at $25 per assistant, per hour.  The assistant(s) will abide by all terms of this contract.  The decision to use an assistant(s) is at the sole discretion of Cassie Renae Events, LLC, but will be approved by the client before contracting.  An addendum will be written and signed by both the couple and Cassie Renae Events, LLC.